Standard Conditions of Agreement
1. The Customer agrees that (a) this Agreement represents the entire Agreement between the Customer and TPA Security Distributors a Division of Hudaco Trading (Pty) Ltd (hereinafter called TPA Security Distributors) and that no alterations or additions to this Agreement may be effected unless agreed to by both parties, reduced to writing and signed by the Customer and a duly authorised representative of TPA Security Distributors; (b) this Agreement will govern all future contractual relationships between the parties; (c) this Agreement is applicable to all existing debts and future debts between the parties; (d) this Agreement is final and binding and is not subject to any suspensive or resolutive terms or conditions; (e) any conflicting conditions stipulated by the Customer are expressly excluded; (f) these terms supersede all previous conditions of Agreement without prejudice to any securities or guarantees held by TPA Security Distributors.
2.1 This Agreement only becomes final and binding on receipt and acceptance of this offer by TPA Security Distributors at its business address in Edenvale.
2.2 Any order only becomes final and binding on receipt and acceptance of such order by TPA Security Distributors at its business address per clause 2.1.
3.1 The signatory hereby binds himself / herself in his / her personal capacity as Shareholder (in the case of a company), Member (in the case of a close corporation) or Owner or Partner as surety and co-principal debtor jointly and severally for the full amount due to TPA Security Distributors and agrees that these Standard Conditions will apply in the exact same way to him / her.
3.2 The signatories guarantee payment to TPA Security Distributors for any debts incurred by the Customer and agree that the liability of the signatories will be for the full amount of the debts incurred by the Customer and that such amounts will become due and payable immediately upon any application for business rescue by the Customer or the liquidation of the Customer. The signatories agree that the extent of the liability of the signatories will not be affected by any compromise or settlement reached with the Customer pursuant to any business rescue plan as provided for in the Companies Act 71 of 2008.
4. The Customer acknowledges that it does not rely on any representations made by TPA Security Distributors in regard to the goods and services or any of its qualities leading up to this Agreement other than those contained in this Agreement. All specifications, price lists, performance figures, advertisements, brochures and other technical data furnished by TPA Security Distributors in respect of the goods or services orally or in writing will not form part of the Agreement in any way unless agreed to in writing by TPA Security Distributors.
5.1 The Customer agrees that neither TPA Security Distributors nor any of its employees will be liable for any negligent or innocent misrepresentations made to the Customer.
5.2 It is the sole responsibility of the Customer to determine that the goods or services ordered are suitable for the purposes of intended use.
5.3 The Customer agrees to pay all additional costs resulting from any acts or omissions by the Customer including suspension of work, modification of requirements, failure or delay in giving particulars required to enable work to proceed on schedule or requirements that work be completed earlier than agreed.
5.4 TPA Security Distributors reserves the right at its sole discretion to provide alternative goods of the same quality and quantity at the prevailing prices to those ordered by the Customer should such goods be superseded, replaced or their manufacture terminated.
6.1 All quotations will remain valid for a period of 7 days from the date of the quotation or until the date of issue of a new Price List, whichever occurs first.
6.2 All quotations are subject to the availability of the goods or services and subject to correction of good faith errors by TPA Security Distributors and any price quoted shall be subject to variation up to the time of delivery in relation to any fluctuations of the cost price of the goods or forex fluctuations.
6.3 If the Customer disputes the amount of increase, the amount of the increase may be certified by any independent auditor and such certificate shall be final and binding on the Customer.
6.4 The Customer hereby confirms that the goods or services on any Tax Invoice issued duly represent the goods or services ordered by the Customer at the prices agreed to by the Customer and, where delivery / performance has already taken place, that the goods or services were inspected and that the Customer is satisfied that these conform in all respects to the quality and quantity ordered and are free from any defects.
6.5 The Customer agrees that goods will only be accepted for credit, at the sole discretion of TPA Security Distributors, if the goods are returned to the premises of TPA Security Distributors within 7 days from the date of delivery in an unused condition, complete in the original packaging and with the original tax invoice. If the goods are accepted by TPA Security Distributors, a handling fee as per the Standard Rates of TPA Security Distributors (available on request) will be charged to the Customer.
6.6 The Customer agrees that if the Customer specifically requires TPA Security Distributors to manufacture and/or supply goods to the Customer’s specification, TPA Security Distributors accepts no responsibility for the efficiency or workability of such goods so specifically manufactured and/or supplied for the Customer. Specially manufactured or supplied goods will not be accepted for credit.
6.7 Notwithstanding the provisions of clause 1 above, all orders or agreed variations to orders, whether orally or in writing, shall be binding and subject to these Standard Conditions of Agreement and may not be revoked by the Customer.
6.8 TPA Security Distributors shall be entitled in its sole discretion to split the delivery / performance of the goods or services ordered in the quantities and on the dates it decides.
6.9 TPA Security Distributors shall be entitled to invoice each delivery / performance actually made separately.
6.10 Any delivery note or waybill (copy or original) signed by the Customer or a third party engaged to transport the goods and held by TPA Security Distributors shall be prima facie proof that delivery was made to the Customer.
6.11 The risk of damage to, destruction or theft of goods shall pass to the Customer on acceptance of any order placed in terms of this Agreement and the Customer undertakes to comprehensively insure the goods until paid for in full. TPA Security Distributors may recover insurance premiums from the Customer for such ordered and uninsured goods.
6.12 Delivery and performance times quoted are merely estimates and are not binding on TPA Security Distributors.
6.13 If TPA Security Distributors agrees to engage a third party to transport the goods, TPA Security Distributors is hereby authorised to engage a third party on the Customer’s behalf and on the terms deemed fit by TPA Security Distributors.
6.14 The Customer indemnifies TPA Security Distributors against any claims against TPA Security Distributors that may arise from such agreement in clause 6.13.
6.15 Repair times and repair costs given are merely estimates and are not binding on TPA Security Distributors.
6.16 Any item handed in for repair may be sold by TPA Security Distributors to defray the cost of such repairs if the item remains uncollected within 30 days of the repairs being completed.
6.17.1 All goods taken on demonstration by the Customer are deemed sold if not returned within 60 days of issue in the original condition, in the original packaging and with all accessories and manuals intact.
6.17.2 All goods taken on a consignment basis by the Customer are deemed sold if not returned, on demand of TPA Security Distributors, to the premises of TPA Security Distributors, in the original condition, in the original packaging and with all accessories and manuals intact.
6.18 The Customer acknowledges that it is aware of fraudulent activities which are perpetrated whereby a change of banking details is advised on the TPA Security Distributors’ letterhead or by other means. The Customer agrees that any payment made to any other bank account shall not constitute a valid discharge of the Customer’s obligation to make such payment. The Customer shall be obliged to notify TPA Security Distributors of any receipt by it of a notification of change of banking details and shall only give effect thereto if same is confirmed telephonically and in writing by the Financial Director of TPA Security Distributors. All loss suffered as a result of any amounts being paid by the Customer into any bank account other than the account of TPA Security Distributors due to any error on the part of the Customer or any of its employees or as a result of the Customer or its employees not complying with the a foregoing provisions of this clause or otherwise shall be borne solely by the Customer.
7.1 New goods are guaranteed according to the Manufacturer’s product specific warranties only
and all other guarantees including common law guarantees are hereby specifically excluded.
The parts that are used in goods being repaired are guaranteed according to the Manufacturer’s product specific warranties.
7.2 Liability under clause 7.1 is restricted to the cost of repair or replacement of faulty goods or services or granting of a credit at the sole discretion of TPA Security Distributors.
7.3 No claim under this Agreement shall arise unless the Customer has, within 14 days of an alleged breach of contract and/or defect occurring, given TPA Security Distributors written notice by prepaid registered post of such breach or defect, and has afforded TPA Security Distributors at least 30 days to rectify such defect or breach.
7.4 To be valid, claims must be supported by the original Tax Invoice.
7.5 The Customer shall return any defective moveable goods to the premises of TPA Security Distributors at the Customer’s own cost and packed in the original or suitable packaging and all risks for the duration of repair remain with the Customer.
7.6 All guarantees are immediately null and void should any goods be tampered with or should the Customer try to fix the goods or should the seals on goods be broken by anyone other than TPA Security Distributors or should the goods be used or stored outside the Manufacturer’s specifications.
7.7 Any item delivered to TPA Security Distributors shall serve as pledge in favour of TPA Security Distributors for present and past debts and TPA Security Distributors shall be entitled to retain or realise such pledges as it deems expedient at the value as determined in clause 15.1. The sworn or realised value of pledged goods will be offset against the Customer’s debts any excess balance will be paid to the Customer.
8.1 Under no circumstances shall TPA Security Distributors be liable for any consequential damages including loss of profits or for any delictual liability of any nature whatsoever whether caused negligently or innocently.
8.2 Under no circumstances shall TPA Security Distributors be liable for any damage arising from any misuse, abuse or neglect of the goods or services.
9. Delivery of the goods or services to the Customer shall take place at the place of business of TPA Security Distributors.
10.1 The Customer agrees that the amount contained in a Tax Invoice issued by TPA Security Distributors shall be due and payable unconditionally (a) cash on order; or (b) if the Customer is a Credit Approved Customer, within 30 days from the end of the month in which a Tax Invoice has been issued by TPA Security Distributors. Payments must be received on or before the last trading day of the calendar month in which payment is due.
10.2 The Customer agrees to pay the amount on the Tax Invoice at the offices of TPA Security Distributors.
10.3 The risk of payment by cheque through the post rests with the Customer.
11.1 The Customer has no right to withhold payment for any reason whatsoever and agrees that no extension of payment of any nature shall be extended to the Customer and any such extension will not be applicable or enforceable unless agreed to by TPA Security Distributors, reduced to writing and signed by the Customer and a duly authorised representative of TPA Security Distributors.
11.2 The Customer is not entitled to set off any amount due to the Customer by TPA Security Distributors against this debt.
11.3 All discounts shall be forfeited if payment in full is not made on the due date.
12.1 The Customer agrees that the amount due and payable to TPA Security Distributors may be determined and proven by a certificate issued and signed by any director or manager of TPA Security Distributors, whose authority need not be proven or by any independent auditor. Such certificate shall be binding and shall be prima facie proof of the indebtedness of the Customer.
12.2 Any printout of computer evidence tendered by any party shall be admissible evidence and no party shall object to the admissibility of such evidence purely on grounds that such evidence is computer evidence or that the requirements of the Electronic Communications and Transactions Act 25 of 2002 have not been met.
13.1 The Customer agrees that interest shall be payable at the maximum legal interest rate prescribed by the National Credit Act 34 of 2005 if that Act is applicable, or at double the repo-rate as declared by the Reserve Bank from time to time if that Act is not applicable, on any moneys past due date to TPA Security Distributors and that interest shall be calculated daily and compounded monthly from the date of acceptance of the order.
13.2 The Customer expressly agrees that no debt owed to TPA Security Distributors by the Customer shall become prescribed before the passing of a period of six years from the date the debt falls due.
14.1 The Customer agrees that if an account is not settled in full (a) against order; or (b) within the period agreed in clause 10.1 above in the case of a Credit Approved Customer; TPA Security Distributors is: (i) entitled to immediately institute action against the Customer at the sole expense of the Customer; or (ii) to cancel the Agreement and take possession of any goods delivered to the Customer and claim damages. These remedies are without prejudice to any other right TPA Security Distributors may be entitled to in terms of this Agreement or in law. TPA Security Distributors reserves its right to stop supply immediately on cancellation or on non-payment.
14.2 A Credit Approved Customer will forthwith lose this approval when payment is not made according to the conditions of clause 10.1(b) and all amounts then outstanding shall immediately become due and payable.
14.3 TPA Security Distributors shall be entitled to withdraw credit facilities at any time within its sole discretion.
15.1 In the event of cancellation, the Customer shall be liable to pay (a) the difference between the selling price and the value of the goods at the time of repossession and (b) all other costs incurred in the repossession of the goods. The value of repossessed or retained pledged goods shall be deemed to be the value placed on them by any sworn valuator after such repossession, and such valuation shall be conclusive proof of the value. If the goods are not recovered for any reason whatsoever, the value shall be deemed to be nil.
15.2 In the event of cancellation of the Agreement by TPA Security Distributors, it shall be entitled to repossess any goods that have been delivered to the Customer and remains unpaid by the due date.
15.3 In the event of cancellation of the Agreement by TPA Security Distributors, it is entitled not to produce any unmade balance of a contract and to recover any loss sustained thereby from the Customer.
16.1 All goods supplied by TPA Security Distributors remain the property of TPA Security Distributors until such goods have been fully paid for whether such goods are attached to other property or not.
16.2 The Customer is not entitled to sell or dispose of any goods unpaid for without the prior written consent of TPA Security Distributors. The Customer shall not allow the goods to become encumbered in any manner prior to the full payment thereof and shall advise third parties of the rights of TPA Security Distributors in the goods.
16.3 If any goods supplied to the Customer are of a generic nature and have become the property of the Customer by operation of law (confusio or commixtio) the Customer shall be obliged on notice of cancellation of the Agreement to retransfer the same quantity of goods in ownership to TPA Security Distributors.
17.1 The Customer shall be liable to TPA Security Distributors for all legal expenses on the attorney-and-own-client scale incurred by TPA Security Distributors in the event of (a) any default by the Customer or (b) any litigation in regard to the validity and enforceability of this Agreement. The Customer shall also be liable for any tracing, collection or valuation fees incurred as well as for any costs, including stamp duties, for any form of security that TPA Security Distributors may demand.
17.2 The Customer agrees that TPA Security Distributors will not be required to furnish security in terms of Rule 62 of the Rules of Court of the Magistrate’s Courts or in terms of Rule 47 of the Uniform Rules of Court.
18. The Customer agrees that no indulgence whatsoever by TPA Security Distributors will affect the terms of this Agreement or any of the rights of TPA Security Distributors and such indulgence shall not constitute a waiver by TPA Security Distributors in respect of any of its rights herein. Under no circumstances will TPA Security Distributors be estopped from exercising any of its rights in terms of this Agreement.
19. The Customer hereby consents that TPA Security Distributors shall have the right to institute any legal action in either the Magistrate’s Court or the South Gauteng High Court at its sole discretion. These South African courts shall have exclusive jurisdiction in any litigation between the parties arising from whatsoever source.
20.1 Any document shall be deemed duly presented to and accepted by the Customer (i) within 5 days of prepaid registered mail to any of the Customer’s business or postal addresses or to the personal address of any director, member or owner of the Customer; or (ii) within 24 hours of being faxed to any of the Customer’s fax numbers or any director, member’s or owner’s fax numbers; or (iii) on being delivered by hand to the Customer or any director, member or owner of the Customer; or (iv) within 48 hours if sent by overnight courier or (v) within 7 days of being sent by surface mail; or (vi) within 24 hours of being e-mailed to any e-mail address provided by the Customer.
20.2 The Customer chooses its address for any notification or service of legal documents or processes as the business address or the physical addresses (domicilium citandi et executandi) of any Director (in the case of a company), Member (in the case of a close corporation) or of the Owner(s) or Partner(s).
20.3 The Customer undertakes to inform TPA Security Distributors in writing within 7 days of any change of Director, Member, Shareholder, Owner or Partner or address or 14 days prior to selling or alienating the Customer’s business and failure to do so will constitute a material breach of this Agreement. Upon receipt of such written notification, TPA Security Distributors reserves the right, at its sole discretion, to withdraw any credit facility advanced to the Customer.
20.4 The Customer hereby consents to the storage and use by TPA Security Distributors of the personal information that it has provided to TPA Security Distributors for establishing its credit rating and to TPA Security Distributors disclosing such information to credit control companies, banks and other institutions involved in rating credit. The Customer agrees that TPA Security Distributors will not be held liable for the good faith disclosure of any of this information to such third parties and that no further specific consent needs to be obtained for the transfer of such information to a specific third party.
20.5 The Customer hereby consents that TPA Security Distributors can provide personal information of the Customer to third parties, if the Customer has indicated TPA Security Distributors as a trade reference to third parties and the Customer agrees that TPA Security Distributors will not be liable for the good faith disclosure of any of this information to such third parties.
20.6 The Customer hereby agrees that the credit facility is a variable credit facility and that TPA Security Distributors shall be entitled to increase its credit limit from time to time.
21. The Customer agrees to the Standard Rates of TPA Security Distributors for any goods or services rendered, which rates may be obtained on request.
22. Each provision of this Agreement is severable from the other provisions. Should any provision be found to be invalid or unenforceable for any reason, the remaining provisions of this Agreement shall nevertheless remain binding and continue with full force and effect.
23. Any order is subject to cancellation by TPA Security Distributors due to acts of God or any circumstance beyond the control of TPA Security Distributors, including (without restricting this clause to these instances): inability to secure labour, power, materials or supplies, war, civil disturbance, riot, state of emergency, strike, lockout, or other labour disputes, fire, flood, drought or legislation.
24. Any order is subject to cancellation by TPA Security Distributors if the Customer breaches any term of this Agreement or makes any attempt of compromise, liquidation, sequestration, termination or judgement is recorded against the Customer or any of its principals.
25. The Customer agrees that TPA Security Distributors will be immediately and irrevocably released from any contractual damages and penalty obligations should any event in clause 23 or 24 occur.
26. If the National Credit Act 34 of 2005 is applicable the following clauses shall not be applicable to this Agreement: clause 5.1, clause 19 and clause 20.6.
27. If the Consumer Protection Act 68 of 2009 is applicable the following clauses shall not be applicable to this Agreement: clauses 5.1, 6.2, 6.4, 6.11, 7.1, 7.2, 7.3, 7.4, 7.5, 8.1, 11.2, 13.2, 17.1,19, 20.1, 20.2, 20.6.
28. This Agreement and its interpretation is subject to South African law.